Scheduling is the Heartbeat of a Clinic

If your schedule is chaotic, your clinic is chaotic. Generic scheduling tools (like Calendly) are insufficient for medical complexity. They don’t understand that a “Physical” requires Room A and a Nurse, while a “Consult” requires Room B and a Doctor. We build Custom Medical Appointment Systems that model these constraints.

Key Algorithm Features

Resource-Based Scheduling

Our systems track not just doctors, but resources (e.g., MRI machines, Infusion Chairs). The system will not book a patient if the necessary equipment is double-booked, preventing embarrassed staff and angry patients.

Intelligent Waitlists

Cancellations happen. When they do, our system instantly texts the top 5 compatible patients on the waitlist. “A slot opened at 2 PM. Reply Y to grab it.” The first to reply gets the spot. This keeps utilization high.

Insurance Pre-Check Scheduling

The system asks for insurance details during booking and runs a real-time eligibility check. If the insurance is invalid, it prompts the patient to update it before confirming the slot.

Telehealth vs. In-Person Logic

Smart logic determines if a visit needs to be physical. “Sore throat? Video call is fine.” “Broken arm? Come in.” This triage ensures physical rooms are saved for those who need them.

Integrations

We don’t build islands. Our scheduler integrates with:

• Google Calendar / Outlook: For doctor’s personal time blocking.
• Uber Health: To automatically arrange rides for elderly patients.
• Stripe: For collecting booking deposits to reduce no-shows.